Zero-Error Payroll Processing in Minutes, Not Days
Payroll doesn't have to be painful. FabHR's intelligent payroll engine handles everything from attendance integration to bank transfers, ensuring every employee is paid accurately and on time, every single time.
Processing ₹380 Cr+ in salaries annually · 99.5% accuracy · Zero penalties for 450+ companies
Why teams choose this module
Before vs after FabHR
Before FabHR
- Payroll processing takes 3–5 days every month
- Constant calculation errors requiring corrections and reprocessing
- Manual statutory calculations prone to mistakes and penalties
- Employees constantly asking HR for payslips and salary proofs
- Excel-based systems breaking with complex salary structures
- Hours spent generating statutory reports (Form 16, PF, ESI)
- Fear of compliance violations and labour department notices
After FabHR
- Complete payroll processed in under 30 minutes
- Zero calculation errors with AI validation layer
- Automatic statutory compliance with daily law updates
- Self-service payslips and salary statements 24/7
- Handles the most complex CTC structures effortlessly
- One-click generation of all statutory forms and reports
- Sleep peacefully knowing you're 100% compliant
Intelligence built into every workflow
Predictive AI handles the routine so your team can focus on the exceptional.
Smart Anomaly Detection
Flags unusual salary spikes, drops, or patterns before processing. 'Employee X salary jumped 300% — verify promotion or data entry error?'
Predictive Cost Analysis
Forecast next quarter's payroll costs based on historical trends, planned hires, and average increment patterns.
Tax Optimization Suggestions
AI recommends tax-saving investment options to employees based on their salary structure and current tax regime.
Error Prevention Engine
Catches missing attendance data, incomplete leave records, or misconfigured salary components before payroll run.
Compliance Alerts
Proactive warnings about upcoming statutory changes, threshold breaches (ESI limits, PT eligibility), and filing deadlines.
Intelligent Reconciliation
Auto-match bank payments with employee records, flag discrepancies, and suggest corrections.
Built for the real world
Multi-State Operations
Different PT rates, ESI limits, and minimum wages across 15+ states — FabHR auto-applies state-specific rules based on employee work location.
Example: Process payroll for all locations in a single run with 100% state compliance.
Variable Pay Structures
Sales teams with base + commission + target incentives + quarterly bonuses. Flexible salary components with rule-based calculations and performance integration.
Example: Transparent variable pay with automated incentive calculations.
International Payroll
Indian company with employees in USA, UK, Singapore needing local currency. Multi-currency support with auto FX and country-specific tax rules.
Example: Global team paid in local currencies while maintaining centralized payroll.
Project-Based Billing
Consulting firm allocating payroll costs to client projects. Time-based cost allocation with project tagging and billable hour tracking.
Example: Accurate client billing and project profitability analysis.
Workflows that run themselves
Pre-Payroll
- Auto-sync attendance and leave data
- Validate all inputs before payroll run
- Flag missing data or incomplete records
- Calculate overtime and shift allowances automatically
- Apply attendance regularizations and late deductions
Payroll Processing
- Automated arrears for backdated changes
- Recovery management (loans, advances, excess payments)
- Bonus and incentive processing with configurable rules
- Pro-rata calculations for joiners and leavers
- Gross-to-net with all deductions
- TDS computation per latest tax slabs
Post-Payroll
- Automated payslip generation and email delivery
- Bank file creation (NEFT, RTGS, IMPS)
- Statutory return generation (PF, ESI, PT, TDS)
- Accounting journal entry export
- MIS reports and dashboards auto-updated
- Cost center-wise payroll reports
Year-End Processing
- Automated Form 16 generation
- Form 12BB collection and verification
- Investment declaration workflows
- Tax regime selection (old vs new)
- Annual salary revision processing
- Year-end bonuses and gratuity
Everything that's included
Statutory Compliance — Central Acts
- EPF Act 1952 (auto PF, VPF, UAN, ECR)
- ESI Act 1948 (calc, wage limit, challan)
- Payment of Gratuity Act 1972 (4.81% accrual)
- Income Tax Act 1961 (TDS, Form 24Q, Form 16)
- Payment of Bonus Act 1965 (8.33%–20%)
- Minimum Wages Act 1948 (state-wise + VDA)
- Payment of Wages Act 1936
State Acts
- Professional Tax — all states
- Slab-based PT, monthly & annual
- Shops & Establishments Act
- State-specific holiday calendars
- Labour Welfare Fund (AP, Kerala, etc.)
Salary Structures
- Unlimited components (earnings + deductions)
- Formula-based calculations
- Conditional (if-then) components
- Percentage or fixed amount
- Taxable / non-taxable / partially taxable
- Multiple pay grade templates
- CTC-to-take-home calculator
Pay Run Types
- Regular monthly payroll
- Off-cycle (bonuses, one-time)
- Final settlement (F&F)
- Salary revision runs
- Incentive / commission runs
- Reimbursement processing
Integrations
- Attendance auto-sync
- Leave management
- Expense management
- Banks (HDFC, ICICI, Axis, SBI)
- Accounting (Tally, QuickBooks, Zoho Books)
- Payment gateways (Razorpay, PayU)
- Aadhaar-based verification
Employee Self-Service
- Current and historical payslips
- Salary breakup view
- Tax projection calculator
- Investment declaration submission
- Form 16 download
- Salary proofs for loans
Included in all FabHR plans starting at ₹99/employee/month
Included in every plan
- Unlimited payroll runs per month
- All statutory compliance included
- Unlimited salary components
- Bank integration
- Employee self-service
- Form 16 generation
- Mobile app access
Add-ons
- + Multi-currency payroll: ₹20/employee/month
- + Advanced cost allocation: ₹15/employee/month
- + Custom statutory reports: included
Questions, answered
How fast can I run payroll?+
Most customers run complete payroll for 1,000+ employees in under 5 minutes, end-to-end. Setup migration from your current system typically takes 24–48 hours.
Do you handle all Indian statutory compliance?+
Yes — PF, ESI, PT, TDS, LWF, Gratuity, Bonus, Minimum Wages, and Shops & Establishments. Our compliance database is updated daily as laws change.
Can I run multiple payroll cycles?+
Unlimited. Run weekly, bi-weekly, monthly, and off-cycle bonus runs in the same month without restrictions.
Is salary data secure?+
256-bit SSL encryption, role-based access, maker-checker approvals, masking options, and ISO 27001 + SOC 2 Type II certification.
Adopted by the whole team, not just HR
Managers approve from mobile, employees self-serve, finance gets clean data and HR keeps control — which is why this module gets used after week one instead of being abandoned.
Never stress about payroll deadlines again
Process accurate, compliant payroll in minutes. Join companies saving 20+ hours every month.
✓ No credit card · ✓ 14-day trial · ✓ Setup in 24 hours · ✓ Cancel anytime